Town Hall meetings can be complex. There is a lot to consider. Agendas, data, reporting…all of these factors go into a large meeting. You can build the best deck for your team, tell them the most vital business information and all that effort can be undermined by your AV setup. If your team can’t see or hear you, your message will be lost.
So if you want to foster open communication and participation at your Town Hall/All-hands meetings then you really have to factor in AV technology. The best place to start here is by looking at your high-definition display and visual setup.
For town halls and large scale all-hands style meetings, a high definition projector is a must. Picking a new projector can be tricky, but the process gets a bit less complicated when you consider how many people will be attending your Town Hall meetings and the size of the room.
For typical small business meetings attended by around ten people, a projector of 3000-3499 Lumens of brightness will be fine. For medium-sized meeting rooms with 20 attendees, a projector of around 3500-5000 Lumens of brightness will be great. But for larger conference rooms, with more than 40 attendees at your meetings, a projector that offers 3500-5000 Lumens will be amazing.
The next thing to address, if you want to foster open communication and participation, will be your microphone setup.
If you want more interaction and engagement with your town hall meetings, people need to be able to speak. A wireless microphone system is the best way to give your team a voice.
With a wireless microphone system, speakers at your town hall meetings won’t need to strain to be heard. But your team will also be able to ask questions and really engage with the information you are giving them.
When choosing a wireless microphone system for town hall meetings, most businesses will consider a number of options. For big town halls with multiple presenters, clip-on Lavalier microphones are a great solution for key speakers. But they do not encourage participation. For that you need wireless microphones for the audience. Which comes down to two realistic choices. Dynamic microphones or condenser microphones.
If your meetings are smaller, with less than 40 attendees, Lavalier microphones are probably not needed. So you can just choose between condenser or dynamic microphones for both speakers and the audience.
The last thing to consider, if you want to foster open communication and participation, is your live streaming and recording setup.
With live streaming and recording you can engage remote teams and teams in different time zones, if you have them. You will also be able to offer catch up functionality on your town halls. This will help your staff to retain key information that you want to put in your town halls. You can even clip key parts of your presentations for internal distribution via services like Slack or email.
In today’s diverse workplaces, inclusivity is key. AV technology helps break down barriers and ensures everyone feels welcome and can actively participate in town halls.
To help all members of your team fully embrace the town hall experience, you should consider several accessibility options.
Modern audiences absorb information in a different way. The old way of presenting information does not cut through like it used to.
But you can use AV technology to help you present information in a captivating way that truly engages your audience. Turning a standard Town Hall meeting into a communal employee experience.
Here are some of the technical solutions available to you if you want to turn town hall meetings into a knowledge sharing experience.
By leveraging comprehensive AV solutions and expert installation services, you can create engaging and informative town halls that foster open communication, inclusivity, and a sense of community within your organisation.
Your questions answered
Upgrading your AV system can significantly enhance communication and engagement during town hall meetings.
Modern systems offer improved audio clarity, ensuring every attendee can clearly hear presentations and discussions.
Enhanced video capabilities facilitate the sharing of visual information, such as presentations, documents, and live video feeds, making meetings more informative and dynamic.
Furthermore, user-friendly controls simplify system operation, allowing staff to focus on the meeting content rather than technical difficulties.
A typical town hall AV upgrade might include a range of solutions tailored to the specific needs of the space.
This could involve installing high-quality microphones and speakers for clear audio, large-format displays or projectors for visual presentations, and a control system for seamless management of all AV components.
Depending on the requirements, other additions might include video conferencing capabilities for remote participation, assistive listening devices for accessibility, and recording and streaming equipment for archiving and sharing meetings.
Modern AV systems can incorporate several features to improve accessibility.
Assistive listening systems can be integrated to provide clear audio for individuals with hearing impairments.
Closed captioning can be displayed on screens to aid comprehension.
Furthermore, high-quality audio and video ensure that all attendees, regardless of their location in the hall, can clearly see and hear the proceedings.
Professional AV installers will work closely with town hall management to schedule installations and upgrades in a way that minimises disruption to regular activities.
Installations are often scheduled outside of normal operating hours, and the installation team will strive to complete the work efficiently and effectively to get the new system up and running as quickly as possible.
By leveraging our network of comprehensive AV solutions and expert installation service providers, you can create a more connected workplace.
